Email Routing Finally Available To Divi Users!
We are thrilled to announce that conditional email routing is now part of our popular Divi Contact Form Helper plugin! This means you can send the submitted form to a different email address based on which form field options are selected in the form. You could set up dropdowns, checkboxes, and radio buttons for the selection fields, and use alongside conditional logic. So now you can send the form to different address or departments within your company. How cool is that! This tutorial will show you how to set up conditional email address routing logic in the Divi Contact Form module.
NOTE: You can only achieve this by using the Divi Contact Form Helper plugin! I rarely do tutorials that feature our plugins without some free alternative, but for something like this, there is simply no possible way to achieve it.
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1. Install The Divi Contact Form Helper Plugin
The first step to set up conditional email routing is to install the Divi Contact Form Helper plugin. This plugin adds tons of settings and feature directly to the existing Contact Form module, and email routing is one of them.Â
2. Set Up Your Contact Form Fields
The email routing feature will work by send the message to a specific email dress based on the select form fields using field IDs and their values. If you do not have the form added yet, please add the module to your layout and set up your fields. If you already have it set up, it will be a good idea to review the fields and check the field IDs. You will need to have either a dropdown field, checkboxes, or radio buttons for this to work. Take special note to the field IDs. We will come back to this in step #4.
3. Enable The Conditional Email Routing Setting
After the fields are set up, scroll down to the “Admin Email” settings group toggle. There you will see various settings related to the admin email. Enable the “Use Conditional Email Address Routing” setting. Enabling the setting will show a new textarea box for writing the email address routing logic.Â
4. Write the Email Routing Logic
The email address routing textarea is where you will tell the plugin where to send the message based on specific criteria. Don’t worry about writing logic, it is very easy to do! Be sure to follow the video if you get stuck!
As mentioned before, the email routing works by using the form field ID and value. You will need to enter the field IDs and option values in a specific pattern. The pattern of the email routing conditional logic is like this:
Single Address Logic Pattern
FIELD_ID::Option Value:emailaddress|Option Value:emailaddressGo to the field used as the selection options and check the Field ID. You will see it when you open up the field. In the example in the video, the Field_4 is a radio button field type with Option A and Option B options. This means if the person filling out the form selects Option A, it will send to [email protected], or if they select Option B, it will send to [email protected]
At this time only one email address can be used per option.
Simple Example From Video:
Field_4::Option A:[email protected]|Option B:[email protected]The example I shared above was simple, but the plugin also has the ability to take it the next level by sending the form to more than one email address. To do this, you need to add multiple sets of logic separated by commas.Â
Multiple Addresses Logic Pattern
FIELD_ID::Option Value:emailaddress|Option Value:emailaddress,
FIELD_ID::Option Value:emailaddress|Option Value:emailaddressIn the example in the video, the Departments field is checkboxes with Research and Development options. The Sales field is radio buttons with Onboarding and Promotion options. The Distribution field is a select dropdown with Packaging and Shipping options.
Advanced Example From Video
Departments::Market Research:[email protected]|Product Development:[email protected],
Sales::Onboarding:[email protected]|Promotion:[email protected]|General Inquiry:[email protected],
Distribution::Packaging:[email protected]|Shipping:[email protected]The message will send to any/all matching options.
This is so cool. Perfect.
Glad you like it!
What if you want multiple emails for each option? For example when option A is selected, you want the form to go to 3 different emails. When Option B is selected you want the form to go to a different group of however many emails, etc.
For example:
Field_4::Option A:[email protected] [email protected] [email protected]|Option B:[email protected] [email protected] [email protected] [email protected] [email protected]
Is this possible?
Thanks!
We are going to work on this! It’s not in the current version 1.3, but will be in the future versions!
Awesome, I’ll be looking forward to the release!
Hi Nelson! I’m wondering if this feature was added yet?
Thanks!
Sorry not yet, we will hopefully be able to get to that soon and will be included in our changelog here: https://www.peeayecreative.com/docs/divi-contact-form-helper/changelog/
Awesome, thanks!
Hey, Nelson,
I’m still very much looking forward to this feature being added! I peaked at the changelog and didn’t see it yet. Great work on all the news features and functionality and continued development.
This feature is already in the plugin, that’s why we made this tutorial. Am I misunderstanding something?
Thanks for the post, I was hoping it might be a solution for what I’m trying to do… Any thoughts on this?
In Divi Contact Form, any way to dynamically set subject based on calling URL – something like:
…/contact-us/#et_pb_contact_form_0 Subject=”General Information”
My goal is to use one contact form and help the user by setting one of the dropdown subjects we have.
For example, if they want to contact us about volunteering from the volunteer page – we send them to the contact form and preselect from the subject dropdown ‘volunteer’ with something like
…/contact-us/#et_pb_contact_form_0 Subject=”Volunteer”
(or any other way)
Hi Dave, so basically you want a conditional subject line. I think you can do this with a merge tab in the subject line. Just use the merge tab for the field ID of the dropdown selector – in theory that should work!
Hi Nelson, thank you for this guide. in a different scenario, if I want to change the redirection link depending on the selected dropdown is it also possible?
At this time we don’t have any setting like that, but it is a fine idea and we will add it to our long development list to consider for the future.
Hey Nelson, thank you so much for this feature! It’s awesome!
Quick question: is it possible to set it up this way so that it *only* sends an e-mail if a certain field is selected?
Our use case: we’re collecting RSVPs for an Easter Egg Hunt at our church, and we have the RSVP form set up to ask for the parent/guardian’s e-mail and phone number if they don’t regularly attend at our church. Honestly, we don’t need an e-mail every time someone registers, we’ll just get numbers from the database. But we WOULD like to get an e-mail specifically if it’s going to be a guest, i.e. if they select “No.”
If I have the first question’s Field ID as ‘Attendance’ — can I use “Attendance::No:[email protected]” and leave nothing in the second field “|Yes:[email protected]” — or “|Yes:none” or… how will that work? Or I guess I should ask: what’s the *best* way to make that work?
Thanks so much for all of your hard work! This plugin is so dang handy!
Hi Joe!
Yes, the above method you have shared above should work. Let us know if it doesn’t so that we’ll look more into it.
Thank you!
Hi, great solution !
Question : is there a multisteps option (if not, maybe soon ?)
Thx
Hi Raphaël!
Could you please share some more details of the requirement you’re looking for?
I have added the plugin but when I check on the front-end and I start filling out the form at https://vannpax.eclipsemarketing.co.za/ then field Location which has the email routing logic as described above, it disappears. Can you please help?
Please contact our support with any issue with the plugin.